How Crewmark works

My time shows one week at a time, with a row for each project you are assigned to and a column for each day. Type hours into a cell and move on. Each cell saves by itself, so there is no save button and nothing to lose by closing the tab.

Hours go in as numbers. Seven and a half hours is 7.5. Quarter hours work; anything finer is rounded to two decimal places.

You can only book time to a project somebody has put you on. If a project is missing from the grid, ask whoever runs it to add you rather than booking the hours somewhere close.

The week arrows. Move between weeks. This week returns to the current one. You can fill in a past week whenever you like, as long as it has not been approved.

Day total and week total. Along the bottom. The contracted figure beside them is what your working pattern says you should be doing that week, so a gap between the two is the thing to look at before you submit.

Pick the kind of leave, the first and last day, and send it. Most kinds need approving; sick leave usually does not, because you are not in a position to wait for a reply.

A request costs you only the days you would actually have worked. Weekends and non-working days are not deducted, and a public holiday inside a week off is not deducted either. A half day at the start or the end is a half day, not a whole one.

Your balance shows what you have left for the year. It goes down when a request is approved, not when it is sent, so a pending request does not quietly spend days you might not take.

Cancelling. You can withdraw a request that has not been decided. After approval, ask the person who approved it.

People lists everybody you are allowed to see, which for most managers is their own part of the tree rather than the whole company.

A profile holds the working pattern, the reporting line, the skills and, for those allowed to see them, the rates. What somebody costs is kept separate from everything else, so a manager can run their team without seeing anybody's pay.

Changing a reporting line or a working pattern takes effect from a date rather than rewriting history. A report about March keeps saying what it said in March.

Somebody leaving. Archive them rather than deleting. Their hours stay in the books, where the numbers need them, and their account stops working immediately.

A project belongs to a client, runs between dates and has a way of being billed. Putting somebody on a project is what lets them book hours to it.

An assignment has its own dates and a share of the person's time. Somebody can be on several projects at once; the resourcing screen is where you see whether that adds up.

A project can list the skills it needs and at what level. That is what the staffing suggestions read.

Financials shows cost, revenue and margin by project and by person, for those allowed to see them.

Cost and revenue are held apart. Cost is what a person is paid for the time; revenue is what the client is charged for it. Margin is the difference, always measured against revenue.

Hours that have not been approved yet are priced at today's rates and marked provisional. They settle when the week is approved, and from then on a rate correction cannot change them.

Two currencies. Are never added together. If a total would mix them, it is shown per currency instead of quietly converted at a rate nobody chose.

Signing in needs your password and a code from an authenticator app. Two-factor is compulsory and cannot be switched off, so keep the recovery codes you were shown at setup somewhere you can reach without your phone.

Each recovery code works once. If you use one, generate a fresh set.

Everything held about you. Can be downloaded from your account page, on any plan, at any time. It covers your profile, hours, leave, skills and sign-in history.